Grading and Transcripts: Twin Cities, Crookston, Morris, Rochester (2024)

Printed on: 04/18/2024. Please go to for the most current version of the document.

Grading and Transcripts: Twin Cities, Crookston, Morris, Rochester (1) Administrative Policy


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Table of Contents

  • Policy Statement
  • Reason for Policy
  • Procedures
  • Forms/Instructions
  • Appendices
  • Frequently Asked Questions
  • Contacts
  • Definitions
  • Responsibilities
  • Related Information
  • History


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Policy Statement

This policy establishes the allowed grading scales, grades, and symbols that appear on the University transcript. It also establishes the GPA calculation for the University transcript. Colleges and campuses may not use any other grades or symbols unless approved by SCEP and the University Senate as described in section E.8.

A. University Grading Scales

The University has two distinct grading scales: A-F and S-N.

  1. A-F grading scale. The A-F grading scale allows the following grades and corresponding GPA points:

    GradeGPA PointsDefinitions for undergraduate credit
    A4.000Represents achievement that significantly exceeds expectations in the course.
    B3.000Represents achievement that is above the minimum expectations in the course.
    C2.000Represents achievement that meets the minimum expectations in the course.
    D1.000 -Represents achievement that partially meets the minimum expectations in the course. Credit is earned but it may not fulfill major or program requirements.
    F0.000Represents failure in the course and no credit is earned.
    1. The F does not earn grade points and the student does not earn University credit. The credit hours for the course count in the grade point average.
      1. The F is assigned when the work was either (1) completed but at a level of achievement that is not worthy of credit, or (2) was not completed and there was no agreement between the instructor and the student that the student would be given an I.
    2. Instructors are not required to use pluses and minuses when grading on the A-F scale.
    3. Grade points are the same regardless of the course number or level of enrollment (e.g., graduate or undergraduate level).
    4. Except for the Law School, the University does not award A+ grades, nor are D- grades permitted.
  2. S-N grading scale. The S-N grading scale allows for the following grades and corresponding GPA points:

    GradeGPA PointsDefinitions for undergraduate credit
    S0.00Satisfactory (equivalent to a C- or better)
    N0.00Not Satisfactory
    1. The S grade does not carry grade points and is not part of the GPA calculation, but the credits will count toward the student's degree program if allowed by the college, campus, or program and the Administrative Policy: Credit and Grade Point Requirements for an Undergraduate (Baccalaureate) Degree: Twin Cities, Morris, Rochester.
    2. The N does not carry grade points and the credits for the course do not count toward any academic degree program. The credit hours for the course do not count in the grade point average.
      1. The N is assigned when the work was either (1) completed but at a level of achievement that is not worthy of credit, or (2) was not completed and there was no agreement between the instructor and the student that the student would be awarded an I.
  3. No campus, college, or program is required to offer a course on the S-N grading scale. Any unit may choose to limit grades in a particular course to the A-F or the S-N scale.
    1. When both grading scales are available to a student, the student must declare the choice of scale at the time of registration. After the end of the second week of classes (the first week in summer sessions), students may not change their election of a grading scale.
    2. The S-N system is a self-contained alternative to the A-F system and the two scales may not be combined for a particular student in a particular course. Students may receive grades or symbols only from the grading scale under which they have registered for a course.
  4. The No Grade (NG) grading scale is a limited scale used for certain research and thesis registrations.

B. Incompletes

  1. Instructors may assign the registration symbol I for Incomplete if, at the time the incomplete is requested:
    1. the student has successfully completed a substantial portion of the work of the course; and
    2. due to extraordinary circ*mstances (as determined by the instructor), the student was prevented from completing the work of the course on time.
  2. The assignment of an I requires a written agreement with the student specifying the time and manner in which the student will complete the course requirements.
    1. The written agreement must require the student to complete the course requirements no later than the day grades are due for the subsequent regular (fall or spring) term, except as provided in section B.6 for students called to active military duty.
    2. The contract cannot require the student to re-register for the course or to sit in on an entire course in order to resolve an incomplete.
    3. Students may complete the work to resolve an incomplete during a term in which they are not otherwise registered.
  3. Students must submit the work to resolve an incomplete as specified in the written agreement. Except for graduate and professional students, incompletes that have not been changed to a letter grade by the day grades are due for the subsequent regular (fall or spring) term will be automatically changed to an F or N, consistent with the student’s grading scale for the course.
    1. For graduate and professional students, an I remains on the transcript until changed by the instructor or department.
    2. If an I becomes an F or N under this provision, the grade may be changed later by the instructor if appropriate.
    3. The instructor is expected to turn in the new grade within four weeks of the date the work was submitted by the student.
  4. When an I is changed to another symbol or grade, the I is removed from the record.
  5. If a student graduates with an I on the transcript, the I will remain an I. The degree GPA is frozen upon graduation.
    1. With college and instructor approval, a student may be allowed to resolve an incomplete up to one year after graduation. While the degree GPA will not change, the cumulative GPA will be updated.
  6. When students are called to active military duty, and reach agreement with their instructor(s) to take an incomplete, they will have up to one calendar year following their discharge from active duty to complete their incomplete(s).

C. Other Transcript Symbols

  1. Auditing a course. There will be a symbol V, visitor, indicating registration as an auditor or visitor. No credit is awarded and the auditing student does not receive a grade.
    1. Students auditing a course are required to pay full tuition but do not take exams and are not required to do homework. An auditor is entered on the class roster , is counted as filling a seat in a controlled entry course, and is counted in an instructor's student contact hours.
    2. Students may not sit in on a course without registering for it.
    3. A student maytake a previously audited class for a grade.
  2. Withdrawing from a course. The symbol W, withdrawal, is entered on a student's record when the student officially withdraws from a course. The W will be entered on the transcript irrespective of the student's academic standing in that course if the student withdraws from the course during the third through eighth week of class (Crookston) or the third through tenth week of class (Morris, Rochester, Twin Cities) or during the second or third weeks of summer sessions.
    1. If a student officially withdraws from a course during the first two weeks of classes, there will be no record of that course registration entered on the student's transcript.
    2. One-time late withdrawal: Students may, once during their undergraduate enrollment, withdraw from a course without documentation of extenuating circ*mstances or college/campus approval, and receive the transcript symbol W, after the deadline for withdrawal and at any time up to and including the last day of instruction for that course. A student may not withdraw after completing the final examination or equivalent for a course.
    3. Except as provided in the preceding section, withdrawal after the deadline will require approval of the college and may not be granted solely because a student is failing the course; there must be extenuating non-academic circ*mstances justifying late withdrawal.
  3. Continuation course. If a course is approved as a sequenced or continuation course and the grade cannot be determined for all students in the course until the full sequence is completed, the symbol X may be used at the end of the term while the sequence is in progress. The instructor will submit a grade for each X when the student has completed the sequence.
  4. Course in progress. The symbol K may be used at the end of a session in courses where course activity (e.g., rotations) has been approved to extend beyond the established end date. The K symbol indicates that course activity is still in progress. The instructor will submit a grade that will replace the K for each student when course activities are complete.
  5. No grade reported. There will be a symbol NR, administratively assigned to indicate that a grade was not reported for the course. The NR does not carry any GPA points.

D. Scholastic Dishonesty

  1. Scholastic dishonesty in any portion of the academic work for a course will be grounds for awarding a grade of F or N for the entire course, corresponding to the student’s registered grading scale (A-F or S-N). This provision allows instructors to award an F or an N to a student when scholastic dishonesty is discovered; it does not require an instructor to do so. (See Board of Regents Policy: Student Conduct Code (PDF) for a definition of scholastic dishonesty.)
  2. If the instructor determines that a grade of F or N for the course should be awarded to a student because of scholastic dishonesty, the student cannot withdraw to avoid the F or N. If the student withdrew from the course before the scholastic dishonesty was discovered or before the instructor concluded that there was scholastic dishonesty, and the instructor (or the appropriate hearing body if the student requests a hearing) determines that the student should receive an F or N, the student will be re-registered for the course and the F and N grade will be entered.

E. GPA Calculation and Other Provisions

  1. Counting credits toward a University degree. A course that carries University credit toward a degree in one department or college must carry University credit in all other departments and colleges. All university credit carrying GPA points will count in the GPA unless otherwise prohibited by this policy.
    1. Zero-credit courses. Courses that carry zero credits do not count in either term or cumulative grade point averages. Such courses carry normal tuition and fee charges.
  2. Grade point average. Every student will have a grade point average calculated at both the end of each grading period (semester) and cumulatively, which will be the ratio of grade points earned divided by the number of credits attempted with grades of A-F (including pluses and minuses). Both the term and cumulative grade point average will appear on the transcript. Registration symbols, as described in this policy, do not count in the GPA and courses with symbols rather than grades do not earn credit.
    1. When a student graduates, no further changes to the student's transcript will be made (to that portion of the transcript related to the program from which the student graduated) except as expressly allowed under the provisions of this policy.
  3. Assigning final grades. All grades for academic work are based on the quality of the work submitted, not on hours of effort. Instructors have the responsibility and authority to determine how final grades are assigned, including, in classes where they use numeric scores, the method that will be used to translate numeric scores into letter grades. (For example, the instructor may decide that 90% equals an A, 80% a B, and so on, or the instructor may decide that the top 10% of the scores will receive an A, the next 20% a B, and so on.) In courses with graded group work, instructors are expected to make efforts to ensure that each student’s grade accurately reflects the degree to which they have met the stated goals of the assignment. When an instructor believes that a student’s final grade will be significantly adversely affected by the actions or inactions of group members, the instructor is encouraged to identify ways to alleviate this.
    1. Final grades must be submitted to the Registrar no later than three business days after the last day of the final examination period.
  4. Repeating courses.
    1. An undergraduate student may repeat a course only once, except as noted in section 4(c). The college offering the course may grant an exception to this provision. Morris only: Students who receive a grade of S or C or higher may repeat a course only if space permits.
    2. When a student repeats a course before receiving the degree, (a) both grades for the course will appear on the official transcript, (b) the course credits may not be counted more than once toward degree and program requirements, and (c) only the last enrollment for the course will count in the student's grade point average.
    3. Provisions 4(a) and (b) of this policy will not apply to courses (1) using the same number but where students study different content each term of enrollment and (2) to courses designated as "repetition allowed."
    4. If an undergraduate student repeats a course after the degree has been awarded, the original course grade will not be excluded from the degree GPA nor will the new grade be included in the degree GPA.
    5. Bracketing is the practice of not including a course in the calculation of a student's GPA and not counting the course as satisfying any undergraduate degree requirements, including electives, because a student has repeated a course. When a student repeats a course, all prior attempts are bracketed and only the most recent attempt counts, except as provided in 4(c). No department or college or campus may bracket the courses of another department or college or campus for any reason other than course repetition. An F may not be bracketed with an N. A University course may not be bracketed with a course taken at another institution.
    6. When a student enrolled in a graduate program repeats a course, provisions 4(a) and (b) apply, but all grades for the course will be counted in the student's grade point average.
  5. This policy may be modified but existing transcripts will not be modified when there are changes in policy. Changes to the grading and transcript policy will be reflected on the legend on the back of the official transcript.
  6. Compiling and reporting grading data.
    1. Each fall, the Office of Institutional Research will produce reports on the mean grade point average by designator and course level, on the percentage of A’s awarded by course level, and on overall collegiate grade point averages. Data should be reported for all undergraduate students for all terms in an academic year. Cells in the tables with fewer than 10 grades should be suppressed in order to protect the privacy of students, but the numbers should be included in the totals.
    2. The Office of Institutional Research will produce the required tables and provide them to the chair of the Senate Committee on Educational Policy and to the Office of the Executive Vice President and Provost.
    3. The information will also be reported annually to the Faculty Senate and made available to faculty and students.
  7. All colleges and campuses will publish each term a dean's list, consisting of students who achieved a 3.666 term GPA or higher and who completed a minimum of 12 credits on the A-F grading system. Exception: Juniors and Seniors enrolled in the Respiratory Care Program of the Rochester campus qualify for the Chancellor's List if they achieve a 3.666 term GPA or higher and they complete at least 11 credits on the A-F grading scale in the Spring semester. There will be a transcript notation for each term that a student achieves the dean's list. Students who have chosen to suppress all their public information (which includes academic awards and honors) will not be included on the published dean’s list.
  8. Alternative grading systems.
    1. Only the Senate Committee on Educational Policy will have the authority to grant to individual colleges or campuses permission to use alternative grading methods outside the provisions of this official University system, for a specified period (but no longer than five years), and only for the purpose of experimenting with a new grading system for possible system-wide adoption. Such permission may be granted if the proposal does not interfere significantly with the registration options of students from other colleges, campuses, and programs. Such alternative systems will be reported for information to the University Senate as soon as permitted and, after the specified period, will be re-evaluated, either to be discontinued, or with University Senate approval on recommendation from the Senate Committee on Educational policy, made part of the system-wide policy. Except for the provisions of this section, no college or program may use any grading system except for the one contained in this policy.
    2. Because alternative grading systems, once used, must be maintained by the University forever afterward to preserve the integrity of the transcripts, the Senate Committee on Educational Policy will rarely grant permission for alternative grading systems. It will consider doing so only when (1) those who propose it can make a persuasive case that the alternative is a more accurate and effective way to measure and record student academic performance, and (2) there is strong reason to believe that the proposal will be useful to all colleges and campuses of the University (except the Law School and Medical School).


This policy is not applicable to the Duluth campus.

The Law School and the Medical School are exempt from the provisions of this policy, but will report their grading systems, and any changes therein, to the Faculty Senate.

Any other units that believe that the national norms of their profession require a different grading system may make application to the Senate Committee on Educational Policy for an exemption from this policy. The Faculty Senate must approve all such exemptions.

Reason for Policy

This policy establishes the grades and symbols that will appear on the University transcript. A standard grading system establishes a common understanding of the meaning of grades and promotes uniformity in assigning them. Defining grades and their associated meaning (grade points and assessment of achievement) allows for comparison and for computation of the term and cumulative grade point average.


There are no procedures associated with this policy.



  • Scholastic Committee Guidelines: Petition guidelines for undergraduate students enrolling in a course a third time (pdf)

  • Student Guidelines: Petition guidelines for undergraduate students enrolling in a course a third time (pdf)

Frequently Asked Questions

  • FAQ: Grading and Transcripts


Primary Contact(s)Stacey Tidball612-626-0075[emailprotected]
Twin Cities CampusAmber Cellotti[emailprotected]
Crookston CampusJason Tangquist218-281-8424[emailprotected]
Morris CampusMarcus Muller320-589-6011[emailprotected]
Rochester CampusParry Telander, Registrar507-258-8023[emailprotected]
Responsible Individuals
Responsible Officer Policy Owner Primary Contact
  • Executive Vice President and Provost

  • Vice Provost and Dean of Undergraduate Education

  • Vice Provost and Dean of Graduate Education

  • Stacey Tidball

    Associate Vice Provost - Academic Support Resources


Major/program requirements

Program requirements include those determined as the requirements to complete a major or minor in a department. Program requirements must be completed in addition to the other requirements for a degree (e.g. liberal education requirements).

Scholastic Dishonesty

Plagiarizing; cheating on assignments or examinations; engaging in unauthorized collaboration on academic work; taking, acquiring, or using test materials without faculty permission; submitting false or incomplete records of academic achievement; acting alone or in cooperation with another to falsify records or to obtain dishonestly grades, honors, awards, or professional endorsem*nt; altering, forging, or misusing a University academic record; or fabricating or falsifying data, research procedures, or data analysis.


Office of the Registrar

Maintain the transcript


Submit final grades within three working days of the last day of final exams.


When courses are offered on both the A-F and S-N grading scale, select the grading scale at registration.

Related Information



April 2022 - Made one edit to Section A.1.C. Rationale: A SCEP member noted a typo that created confusion so we edited to remove typo and further clarify intent of sentence.

Added exception language to Section E.7. Rationale from UMR: Students in the Respiratory Care Program on the Rochester campus are locked into a course sequence that is limited to 11 credits in the Spring semester of their Junior and Senior years; because the current policy states that students must complete 12 credits on an A-F scale to qualify for the Dean's List, these students are effectively barred from qualifying for the Chancellor's List for two semesters of their program. The proposed exception language on page 6 will remedy this.


October 2018 - Comprehensive Review. Changes the deadline for lapsing incompletes and clarifies the requirements for when an incomplete may be assigned. Reorganizes language according to the commonly understood grading scales of A-F and S-N. Clarifies definitions and limit the use of X and K symbols to approved courses. Minor changes to improve the readability of the policy and ensure that policy language focuses on the topics


May 2014 - Major Revision. Moves the drop course date from the eighth week of the class to the tenth week of the class for Morris, Rochester, and the Twin Cities, which allows the student to make a more informed decision about the drop.


April 2013 - Minor revision: 2 appendices added - Scholastic Committee Guidelines: Petition guidelines for undergraduate students enrolling in a course a third time and Student Guidelines: Petition guidelines for undergraduate students enrolling in a course a third time


April 2010 - Scholastic Dishonesty: Aligns practices across campuses and eliminates a way for students to avoid consequences for cheating by withdrawing from course; Final Grade due date - makes language consistent with related policy and with current practice.


December 2009 - Policy now applies to Crookston.


September 2009 - Added question 2 to FAQ.


April 2009


April 2009

Grading and Transcripts: Twin Cities, Crookston, Morris, Rochester (2024)


Is a D+ a passing grade? ›

At most schools, a D is the lowest passing grade. That means students who earn a D or higher receive credit for the course. However, some schools set special policies around D grades. For example, at Lehigh, a D counts as a passing grade but does not meet prerequisite requirements.

What is the grading scale for University of Rochester? ›

Rochester University uses a 4.0 grading system to grade the quality of course work and to determine the grade point average. Faculty members assign letter grades based on this table: The Registrar translates letter grades to grade points in accordance with the table shown later in this section.

How much percent is an F? ›

Calculating Your GPA
PercentageLetter GradeGrade Points
67 – 69.9 PercentD+1.3
64 – 66.9 PercentD1.0
60 – 63.9 PercentD-0.7
0 – 59.9 PercentF0.0
8 more rows

What GPA do you need to graduate from the University of Minnesota? ›

A minimum 2.0 GPA is required in your University of Minnesota coursework overall.

Is a 2.8 GPA good? ›

Is a 2.8 GPA Good? Because a 2.8 is two-tenths of a point from a B average, a 2.8 GPA indicates several above-average grades and that your performance on homework and exams was up to par. With a 2.8 GPA, several colleges will consider your application, so you have a decent number of options to choose from.

Is an 89.9 an A? ›

This can be a sore point, so let me explain. For example, I use ≥90.00 as the transition from a B+ to an A-. This means that if your numerical grade is 89.9, I map it to a B+ and not an A-.

What is a passing grade at University of Rochester? ›

D- Minimum passing grade. (Note: D+ and D- grades cannot be used for courses in the Hajim School of Engineering and Applied Sciences)

What GPA is C and D? ›

Grade Value–The numerical value assigned to a grade: A+ = 4 points, A = 4 points, A- = 3.7 points, B+ = 3.3 points, B = 3 points, B- = 2.7 points, C+ = 2.3 points, C = 2 points, *C- = 1.7, D+ = 1.3 points, D = 1 point, D- = . 7 points and F = 0 points.

What will an F do to a 3.8 GPA? ›

It will lower your GPA. Some colleges allow you to retake a course and have the new grade replace the old one in terms of the GPA, though the F still remains on your transcript. Check the rules of your college. If every grade you get other than that is an A, it will lower your GPA from 4.0 to 3.9.

What will an F do to a 4.0 GPA? ›

On a 4.0 scale, an A equals 4.0, a B equals 3.0, a C equals 2.0, a D equals 1.0, and an F equals 0.0.

Is a 3.0 GPA good? ›

The average high school GPA is around 3.0, or a B average. This also happens to be the minimum requirement for many college scholarships, though a 3.5 or higher is generally preferable. GPA plays a key role in college admissions.

What GPA is required for Harvard? ›

To have the best shot of getting in, you should aim for the 75th percentile, with a 1580 SAT or a 36 ACT. You should also have a 4 GPA or higher. If your GPA is lower than this, you need to compensate with a higher SAT/ACT score.

Can I do Masters with 2.7 GPA? ›

Many grad programs call for a minimum 3.0 undergraduate GPA. However, some programs may admit you with a GPA of 2.5 or even 2.0.

What does "s" mean in grades? ›

An S/U grade stands for satisfactory or unsatisfactory. A grade of S (satisfactory) shall be equivalent to grades A, A-, B+, B, B-, C+, C, and C-. A grade of U (unsatisfactory) shall be equivalent to grades D+, D, D-, or F.

How bad will a D+ affect my grade? ›

A D+ is a full grade below the national average, which is a B GPA. It's a low GPA. Buckle down on your studies, and you'll be able to raise your GPA to a respectable level.

Is a D+ a fail in college? ›

Definition of Grades

The following grades are used: A — excellent; B — good; C — fair in undergraduate courses and minimum passing in courses for graduate credit; D — minimum passing in undergraduate courses; F — failed. In addition, plus and minus grades may be used, with the exceptions of A plus, F plus and F minus.

How much will a D+ affect my grade? ›

New Cumulative GPA
Letter GradeGrade Points Per Credit
8 more rows

Is a D+ passing in math? ›

Generally speaking a D (as well as a D+) is considered a passing grade. So in most US based school systems you will earn credit for your algebra class.


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